From Limburg to the US: how Hammer-IMS successfully handled its first secondment
When technology and business complement each other, captivating stories unfold. Hammer-IMS, an innovative player in measurement technology with roots in Limburg, Belgium, was given the opportunity to apply its expertise across the ocean. Their first secondment to the United States not only brought new challenges, but also valuable insights. Together with Van Havermaet, they ensured a smooth start and peace of mind throughout the entire process.
Who is Hammer-IMS and what do you stand for?
At Hammer-IMS, we are committed to shaping the future of quality and process control every day. Our mission is to develop innovative, reliable and high-tech solutions that help companies optimise their production processes, reduce waste and promote sustainability.
Our core values are the common thread in this. Sustainability is central – economically, ecologically and socially – which is why we consciously choose safe, environmentally friendly technologies without nuclear components. Quality is an absolute priority for us: our solutions always meet the highest standards and we strive to exceed customer expectations every time.
In addition, innovation is in our DNA: we develop groundbreaking technology that responds to changing market needs and sets new standards at the same time. What also characterises us is our customer-focused and collaborative approach. We listen carefully, operate on a bespoke basis and believe that real results come from teamwork – within our own team and with partners and customers.
What was your challenge when seconding staff to the US?
This was a first for us: it was the very first time we had seconded anyone from Hammer-IMS. Our employee was going to spend a year and a half at our American branch, which raised a lot of questions.
We had no experience with the regulations surrounding such international employment and we wanted to be sure that everything was arranged correctly – in accordance with both Belgian and American legislation. This involved social security, labour law, taxation and payroll. At the same time, we wanted to ensure that our employee did not suffer any personal disadvantages, but retained an equivalent salary package.
What role did Van Havermaet play in the solution?
Van Havermaet guided us step by step through this complex process. They helped draft the employment law documents – in consultation with our American law firm – and ensured that the payroll ran smoothly on both sides of the Atlantic.
Because Van Havermaet is part of an international network of consultancy firms, they were able to put us in touch with their American partner immediately. A shadow payroll was set up in the US, while in Belgium the exemption of US income was correctly processed in the personal income tax. The reporting obligations and tax returns for non-residents in the US were also followed up and coordinated in this way.
What made the collaboration so valuable for you?
What immediately struck us was that Van Havermaet acted as the first point of contact. Secondment involves multiple parties – from payroll specialists to lawyers – but we never had to figure out who was responsible for what. Van Havermaet took the lead every time, remained in control and ensured that everything was perfectly coordinated, especially with regard to the Belgian and American payroll.
That gave us a lot of confidence and saved us a lot of worry. The feeling that there is someone who keeps an overview and manages the right partners makes a big difference.
Why do you think Van Havermaet is a good fit for Hammer-IMS?
Van Havermaet is an ideal partner for companies that want to take the step towards international employment, whether in the United States or elsewhere. Their strength lies in their unique combination of legal, accounting and tax services, providing you with a single point of contact for all important aspects. This makes their approach clear and efficient.
Their international collaboration with local offices brought us into contact with a partner in the US, with whom we have now built up a particularly smooth and constructive working relationship. Thanks to these international connections, cross-border cases are handled professionally and seamlessly.
Finally, we appreciate their accessibility and open communication. You get clear answers quickly and always know where you stand. This creates trust and makes the collaboration not only professional, but also very pleasurable.
In short: Van Havermaet combines expertise, international clout and a personal approach – exactly what you need to successfully set up activities in the US.
Do you have plans to take the step towards international employment? Van Havermaet is ready to tackle that challenge with you — our experts will be happy to help you further in an introductory meeting.